Administrative Assistant (Administrative exp req)
Location: Buffalo, NY
Salary: $60,000 - $65,000 + Benefits
Benefits: Medical, Dental, Vision, 401(k) w/ contribution, PTO, Student Loan Assistance, Free Parking
Job Type: Full-Time
Typical Hours: Monday – Friday, 9:00 AM – 6:00 PM
Start Date: ASAP
Sponsorship is not available

Administrative Assistant (Administrative exp req) Description

Our client in the legal services industry is seeking an Administrative Assistant to join their team in the Buffalo/Williamsville area. You’ll be the dedicated right hand to a senior leader in the firm, owning calendars, inbox triage, meeting prep, notes, and follow-ups—so priorities stay on track and cases move forward. You’ll review reports, track caseloads, and keep files and data current across systems. To succeed in this role, you must be highly organized, detail-oriented, and comfortable juggling multiple priorities in a dynamic office setting where no two days look the same. Ideal candidates are forward-thinking self-starters who take initiative, anticipate needs, and thrive in roles where accuracy, follow-through, and professionalism are critical. This opportunity is especially exciting for someone who enjoys being the backbone of an organization, values meaningful work that helps people achieve important life goals, and wants to grow within a supportive, culture-first firm known for its positive reputation and strong community presence.

Administrative Assistant (Administrative exp req) Responsibilities

•    Manage the attorney partner’s calendars, schedules, tasks, meetings, and reminders
•    Monitor and prioritize email inboxes to ensure timely follow-ups and responses
•    Coordinate meetings and attend consultations to take detailed notes and track action items
•    Prepare, draft, and organize correspondence and documents using firm templates
•    Update and maintain internal case lists, logs, and client records within firm systems
•    Review and double-check billing information for accuracy and completeness
•    Track deadlines, case milestones, and reporting data to support workload management
•    Provide general administrative support including filing, scanning, and mail coordination

Administrative Assistant (Administrative exp req) Qualifications

•    2+ years of office admin or administrative support experience required
•    Experience managing calendars, scheduling, and professional correspondence required
•    MS Office Proficiency (especially Excel) required