Billing Specialist

On-site in Northeast Philadelphia, Near Bucks County, PA  | Full-time


Billing Specialist
Location: On-site in Northeast Philadelphia, Near Bucks County, PA 
Salary: $50,000 - $55,000 + Optional Overtime + Annual Bonus + Annual Raises 
Benefits: Medical, Dental, Vision, 401K w/ Match, PTO, Sick Days, Holidays, Education Assistance
Job Type: Full-Time, optional paid overtime up to 10 hours per week (not required)
Typical Hours: 7:00 am - 4:00 pm, flexible 
Start Date: ASAP
Sponsorship: Not available
Relocation Assistance: Not available

Billing Specialist Description

Our client in the mechanical services industry is looking for a Billing Specialist to add to their team in northeast Philadelphia, PA. In this role, you will prepare invoices for services provided to their commercial client base. The ideal candidate will have strong attention to detail, excellent communication skills, and excel with problem-solving. To be successful, you must enjoy data entry in a fast-paced and collaborative environment with the ability to multitask. This is a terrific opportunity for a long-term employment relationship with a well-established company that maintains an excellent reputation in its industry.

Billing Specialist Responsibilities

•    Perform timely and accurate invoicing for service accounts 
•    Work independently on high-volume data entry (~150-300 invoices per week, average 200)
•    Review work orders for services such as HVAC, boiler, & chiller installation/maintenance
•    Transfer work order information into complete customer invoices
•    Follow up with field technicians regarding questions about work completed & parts used
•    Respond to internal and external billing inquiries
•    Review and verify the accuracy of client invoicing
•    Direct customer invoice questions to the appropriate Account Manager or Technician
•    Document invoicing for various projects
•    Clearly communicate findings and proposed solutions to teammates 
•    Collaborate daily with cross-functional teams (Ex: AR, AP, Purchasing, Project Managers…)

Billing Specialist Qualifications

•    3+ years of experience with billing or general accounting is required
•    Strong data entry skills with excellent attention to detail are required
•    Basic skills in Microsoft Outlook, Excel, and Word are required
•    Ability to work 100% on-site is required