Administrative Coordinator / Assistant (5+ yrs exp. req.)
Location: North Hempstead, NY
Salary: $60,000 - $65,000 + Discretionary Bonus + Benefits
Benefits: Health Insurance, 401k w/ match, Holidays, PTO
Job Type: Full-Time 
Typical Hours: Monday-Friday, 8:30 am-5:00 pm (1-hour lunch)
Start Date: ASAP
Sponsorship is not available

Administrative Coordinator / Assistant (5+ yrs exp. req.) Description

Our client is looking for an Administrative Coordinator / Assistant to join their team in North Hempstead, NY. In this role, you will support sales, marketing, and commercial service departments by managing orders, preparing reports, and coordinating shipping processes. You’ll play a vital role in ensuring operational efficiency while interacting with sales members, vendors, and other stakeholders. If you’re a highly organized and computer-savvy professional with the ability to effectively multi-task and enjoy a dynamic work environment, this opportunity is a great fit.

Administrative Coordinator / Assistant (5+ yrs exp. req.) Responsibilities

•    Process incoming orders and coordinate with vendors for timely delivery
•    Create order acknowledgments and track shipments to customers
•    Prepare and manage various sales and marketing reports
•    Communicate effectively with sales teams, vendors, and other departments
•    Handle internal and external documentation related to schedules and orders
•    Perform data entry tasks and maintain accurate records in spreadsheets
•    Support cross-functional teams with additional administrative tasks

Administrative Coordinator / Assistant (5+ yrs exp. req.) Qualifications

•    5+ years of administrative or sales support experience required
•    Proficiency in Microsoft Office, specifically Excel (spreadsheets, data entry, sorting) required
•    Strong organizational, multi-tasking and communications skills required