Administrative Coordinator / Sales Assistant (QuickBooks exp. req.)
Location: Houston, TX (Southside)
Salary: $50,000 - $60,000 + Bonus Potential + Benefits
Benefits: Health Insurance, Paid Holidays, PTO
Job Type: Full-Time | On-site, Possibility for Hybrid Once Trained
Typical Hours: Monday-Friday, 40 hrs/wk 
Start Date: ASAP
Sponsorship is not available

Administrative Coordinator / Sales Assistant (QuickBooks exp. req.) Description

Our client, a long-standing family business in Houston, is seeking an Administrative Coordinator to support the day-to-day operations of their busy office, ensuring smooth internal processes and exceptional customer support. In this role, you’ll wear many hats – from helping keep the office organized and running efficiently, to assisting with customer inquiries, coordinating sales activities, and managing routine administrative tasks. This is a great opportunity for someone who enjoys variety in their day, takes initiative, and thrives in a close-knit, fast-paced environment where no two days look the same.

Administrative Coordinator / Sales Assistant (QuickBooks exp. req.) Responsibilities

•    Provide administrative support to the Owner and office team
•    Assist with data entry, invoice processing, and payment tracking in QuickBooks
•    Support customers, responding to inquiries, sending quotes, and providing timely follow-up
•    Coordinate sales activities, CRM updates, follow-ups, and maintain client records
•    Organize and maintain files related to vendors, customers, and company assets
•    Track and log business expenses and vendor communications
•    Partner with the CPA to support reporting and documentation needs
•    Monitor office processes and propose efficiency improvements
•    Help maintain inventory of office and operational supplies
•    Assist with other tasks and special projects as needed

Administrative Coordinator / Sales Assistant (QuickBooks exp. req.) Qualifications

•    2+ years of administrative, sales or customer support experience required
•    Proficiency in QuickBooks and Microsoft Office required
•    Strong time management and organizational skills required
•    Comfortable in a small business setting where responsibilities are shared and evolve