Administrative Coordinator (QuickBooks exp. req.)
Location: Houston, TX (Southside)
Salary: $24/hr - $28/hr  +  Bonus Potential 
Benefits: Available upon meeting employment milestones
Job Type: Full-Time | Open to 2 Days WFH Once Trained
Typical Hours: Monday-Friday, 40 hrs/wk 
Start Date: ASAP
Sponsorship is not available

Administrative Coordinator (QuickBooks exp. req.) Description

Our client, a long-standing family business in Houston, is seeking an Administrative Coordinator to join their team. In this role, you’ll help streamline office operations and increase efficiency, by managing accounting-focused tasks like billing invoices, reconciliations, tax filings, and reporting while supporting internal sales/customer-facing functions. Reporting to the Owner, you’ll work under the direction of the CPA to help ensure accuracy and compliance. Our client is looking for someone with exposure to accounting or bookkeeping functions who is proficient with QuickBooks. Qualified candidates should be comfortable working in a small business environment, where it is common to wear multiple, and sometimes undefined, hats to best serve the customer. Ideal candidates for this role should be flexible and adaptable, have an eye for numbers and attention to detail. If you're comfortable juggling responsibilities and interacting with customers, looking for a relaxed but fast-paced, family-like work environment where no two days are the same, you could be a great fit for this role!

Administrative Coordinator (QuickBooks exp. req.) Responsibilities

•    Process invoices and follow up on payments in QuickBooks
•    Track expenses and reconcile vendor accounts
•    Conduct monthly bank reconciliations across company accounts
•    Partner with CPA for accurate reporting and filings
•    Maintain compliance with sales, local, state, and federal tax requirements
•    Maintain vehicle maintenance and expense records
•    Monitor office processes and propose efficiency improvements
•    Communicate with customers regarding billing and quotes
•    Coordinate sales follow-ups and manage CRM updates
•    Additional job duties as needed based on experience

Administrative Coordinator (QuickBooks exp. req.) Qualifications

•    2+ years of administrative support, clerical, or bookkeeping/accounting experience required
•    Proficiency in QuickBooks and Microsoft Office required
•    Strong time management and organizational skills required