Administrative Assistant (Excel & AI exp. req. / wholesale jewelry industry)
Location: New York, NY (Midtown / Manhattan) 
Salary: $70,000 - $80,000 + Benefits
Benefits: Medical Insurance, 401k w/ 2% company match, Pre-Tax transit benefit, PTO, Holidays
Job Type: Full-Time | On-site
Typical Hours: Monday - Friday, 40 hours/week, flexible start between 8:00-9:00 AM
Start Date: ASAP
Sponsorship is not available

Administrative Assistant Description

Our client in the wholesale jewelry industry is looking for an Administrative Assistant to join their team in New York, NY (Midtown / Manhattan). In this role, you will support the Managing Director and internal team in a busy office, bringing structure and accuracy to daily operations. You will support inventory, reporting, presentations, and administrative projects while managing multiple priorities in a fast moving environment. The role requires strong written and verbal communication, exceptional organization, and high attention to detail as you maintain product information, prepare materials, and coordinate internal and external needs. You will use Excel and AI tools to solve problems, analyze information, and complete projects with limited oversight. To be considered, you must have professional work experience, advanced Excel skills, hands on experience using AI tools, and a general awareness of fashion and product trends. This is a great opportunity to gain exposure to nearly every part of a growing wholesale business while helping improve how the team operates.

Administrative Assistant Responsibilities

•    Support the Managing Director with schedules, correspondence, and priorities
•    Coordinate vendor calls, product supplies, packaging, labels, and travel
•    Maintain product information, images, and inventory data in company systems
•    Track inventory and identify discontinued or unavailable products
•    Analyze sales reports to identify product and assortment trends
•    Recommend new products based on sales and merchandising data
•    Create buyer presentations, product lookbooks, and merchandising materials
•    Use AI tools to edit and standardize product images
•    Identify ways to improve data entry, reporting, research, and other workflows
•    Build processes and procedures that add structure to daily operations

Administrative Assistant Qualifications

•    2+ years of administrative or operations support experience required
•    High accuracy in data entry and recordkeeping experience required
•    Advanced Excel skills (formulas, pivot tables, lookups, data sorting) required
•    Hands‑on experience using AI tools for business-related tasks required
•    Proficiency with presentation software (e.g. PowerPoint, Google Slides, etc.) required
•    Ability to interpret data and make recommendations required
•    Familiarity with consumer products or fashion trends